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If you are looking to improve document storage and retrieval, along with archiving, in your organization and you are looking for a document management software that is of the highest quality can do more than simply replace your filing cabinets. It can also streamline processes, reduce storage costs and reduce risks, particularly in industries that are controlled.

A document management system’s sophisticated tools let you manage documents throughout their entire lifecycle beginning with creation and distribution to disposal and archiving. This is crucial to ensure the strictness of guidelines and security regulations (like HIPAA or Sarbanes-Oxley), and to reduce the chance of fines or suspended licenses.

Document management features include indexing to help you search and retrieve documents more easily. This helps you find the right file faster. The most effective systems include categorization and tagging features to make it easier for document identification. This helps to improve search results, improves document retrieval and ensures compliance with document names and conventions.

Other important features of document management include a robust audit trail that allows you to know who has accessed or modified your files when, and when. This enables you to satisfy the privacy and data requirements and protect against cyberthreats.

A document management system of the highest quality can integrate with other platforms and tools that your company utilizes. This ensures a cohesive digital ecosystem, eliminating siloed information as well as streamlining business processes. The interface should be intuitive and user-friendly which will reduce the learning curve for your employees and facilitating their rapid adoption. It should also facilitate workflow automation and a pre-defined, standardized process for accelerated, error-free document handling. This increases productivity, improves customer service and streamlines processes.